Analysis
Review an automation opportunity
Which manual tasks are worth automating? We examine one workflow involving up to three applications and assess benefits, effort and ongoing costs.
AI & automation
AI & automation for your everyday work.
We connect your applications so form entries reach the CRM or documents are assigned automatically. We use n8n, Zapier, Make or a direct API. AI is added when tasks such as interpreting free text call for it.
Find a suitable service All services in the shopFrom first workflow to integration
All automation services Review or implement a workflow
Implementation
Automate a recurring workflow
We implement one recurring workflow with n8n, Zapier or Make: up to three applications, one trigger and a clearly defined outcome.
Implementation
Add AI to a defined task
Support one clearly defined task with AI: classify messages, assign information or prepare drafts, with test cases and human approval.
Where we can help
The work between your systems.
Moving information between applications can create duplicate records or lose details. We define transfer rules and build the connection.
Assign enquiries correctly
A website enquiry should reach the CRM with the right details. We define when a contact is created or updated and how missing information is handled. AI can classify free text when needed.
Prepare documents
Information from an incoming document is transferred into a defined structure. We specify the required fields and add a check before further processing. Unclear values lead to a traceable follow-up question.
Synchronise data between applications
Your shop, CRM and internal tool need the same information. We establish which system is authoritative for each field and what happens on retries or outages. Automation should not simply repeat a manual error faster.
When we use AI
AI can classify text and extract document information. An order number can usually be checked with fixed rules. We choose the solution for the task.
Outputs are checked against agreed examples. Professional approval and handling uncertain results belong in the workflow.
AI integration in detailStart prepared
What we need for your workflow.
Describe a normal run: what triggers it, which data arrives and what should exist at the end? Add an example of something that currently goes wrong.
After your enquiry, we discuss the systems, responsibilities and access needed. We agree delivery based on scope and handover. Credentials do not belong in the enquiry form.
How we move into implementationFictional working example
From document to checked record.
A business copies information from incoming documents into a spreadsheet. Formats vary and important numbers are missing. The workflow should prepare entries and catch uncertainties before transfer.
Record receipt
A process identifier makes documents received more than once recognisable. Retrying therefore does not automatically create a second record.
Extract details
The required fields are extracted from the document. The original remains available for comparison with the prepared output.
Check values
Required fields and known formats are checked. Missing or conflicting details pause the process.
Approve transfer
The responsible person resolves open questions. Details are transferred only after approval; failed transfers remain visible for follow-up.
Which work actually disappears?
How often does the process occur and which steps take time? Include checking and rework. Setup, ongoing tools and support must be weighed against the reduction in work.
Saved working time first creates spare capacity. Financial savings arise only when expenditure disappears. The calculator lets you consider them separately.
Calculate effort and benefitFrequently asked questions
AI, tools and working together.
Have a workflow in mind? Tell us which task you want to simplify and which tools you use.
Ask our specialistsWhich AI and automation services do you offer?
We clarify the process and choose suitable tools. Depending on the task, we connect systems, add AI and define what happens when a result is unclear. Each service specifies its scope and outcome.
Do I need n8n, Zapier or Make?
Not necessarily. We check which systems you already use, which actions are available and who will maintain the process. A direct integration may be just as suitable. We consider existing accounts, plans and recurring provider costs when choosing.
How quickly can a workflow be ready?
That depends on the systems involved and their interfaces. Once access, sample data and the intended process are clear, we agree the delivery date before commissioning.
Can you repair an existing automation?
Yes. If a workflow creates duplicate entries, loses data or fails at an integration, repairing an existing automation is a suitable starting point. We narrow down the fault using the agreed process and reproducible examples.
Does AI make decisions automatically?
We agree which steps run automatically and where a person must review or approve. For example, AI can prepare a reply while sending it requires approval. Handling unclear results is part of implementation.
What happens if the same transaction arrives twice?
Duplicate records and interrupted transfers belong in planning. The guide shows which rules to agree with your team.
Handle duplicate data and errors